Boss Inc. is looking for an Accounts Payable Specialist to work for a client in Virginia Beach, VA.   

Job Responsibilities include, but are not limited to:

  • Boss, Inc. is recruiting for a detail-oriented Accounts Payable Specialist with construction industry experience to join a client in Virginia Beach. This position is ideal for someone who enjoys managing complex payables, vendor relationships, and compliance for multiple active projects.

    Key Responsibilities

    • Process and code vendor invoices, subcontractor pay applications, and purchase orders in alignment with project budgets and cost codes.

    • Verify invoice accuracy, obtain approvals, and ensure compliance with contract terms, lien waivers, and insurance documentation.

    • Manage the full A/P cycle, including weekly and bi-weekly check runs, ACH and EFT payments, and expense reimbursements.

    • Process invoices and payments using Sage 300 CRE Software, BuildTopia, and Procore systems.

    • Set up and maintain vendor records (W-9s, insurance certificates) and ensure subcontractor compliance.

    • Maintain accurate job cost reporting by collaborating with project managers, estimators, and field teams.

    • Reconcile vendor statements, resolve discrepancies, and maintain detailed and organized A/P files.

    • Assist with monthly reporting, audits, and tax filings, including Sales & Use Tax and annual business licenses.

    • Support office operations by ordering supplies, coordinating copier maintenance, and assisting with special projects.

    Qualifications

    • 3+ years of accounts payable experience, preferably in construction, real estate development, or general contracting.

    • Strong understanding of construction accounting principles, including job costing, retainage, and subcontractor billing.

    • Proficiency with Sage 300 CRE Software, Procore, BuildTopia, and Microsoft Excel.

    • Excellent attention to detail, organization, and communication skills.

    • Ability to manage multiple priorities in a fast-paced, team-oriented environment.

 EOE